FAQs

As a full service day Conference Center, Waltham Woods offers all the amenities that are designed to make it easy for a meeting planner to work with us while offering an exceptional meeting experience for those who attend.

What is your COVID-19 safety policy?

The Conference Center at Waltham Woods is committed to providing a safe environment for our guests and staff. We stand ready to assist you, your attendees and your organization in feeling safe and well taken care of. In conjunction with the Massachusetts Medical Society’s continuing efforts to protect against Covid-19, we ask that all visitors and conference center guests self-attest that they are up-to-date with their Covid-19 vaccinations. We have gone mask optional, we have them available for those who would like one but we do not require them.

Can my group have a separate room for breaks and luncheon?

The Conference Center at Waltham Woods concept is designed with continuous community break stations that allow attendees to mingle and network. The breaks also allow us to provide a more abundant selection of a greater variety of items with fewer interruptions. Private and upgraded luncheons can be arranged at an additional cost outside of the regular package.

Do you have guest rooms?

The Conference Center at Waltham Woods has a partnership with several hotels within close proximity. That partnership allows us to meet your housing needs as well as provide you with a superior meeting experience.

Do you have high speed or wireless internet access?

The Conference Center at Waltham Woods provides T1 access for presenters. WIFI is available throughout facility.

Do you rent meeting rooms for a few hours?

The Conference Center at Waltham Woods provides Full Day and Half Day Meeting packages. These include meeting room, continuous refreshment breaks, lunch, comprehensive audiovisual, a dedicated conference team, and many other amenities. We also offer a modified package that does not include lunch.

Do you rent your meeting rooms?

The Conference Center at Waltham Woods provides a Complete Meeting Package that is designed to meet all the needs of meeting attendees. This per person price includes the meeting room, continuous refreshment breaks, lunch, comprehensive audiovisual package, a dedicated conference team, and many other amenities.

How do you compare yourself with local hotels?

We are meeting specialists. Our meeting space is dedicated to the meeting experience and is designed for comfort and success. It’s furnished with ergonomic chairs, solid walls, natural lighting, and individual thermostat controls in each room. The Complete Meeting Package provides unlimited continuous refreshments, including a full Continental Breakfast, luncheon buffet, and afternoon snacks including sweet, salty, and healthy snacks combined with a full array of hot and cold beverages. The package further encompasses audiovisual equipment, including an LCD projector. There are no surprises or a la carte service charges on your bill and our dedicated team works with you all day to assure success.

What is your cancellation policy?

Our cancellation policy is based on a sliding scale. Please contact the Sales Department with specific questions.

When must I book in order to reserve space?

As soon as you know you need to book space, please contact us. It’s never too early. We’ll do our best to accommodate last minute requests, as well.

Where are you located?

The Conference Center at Waltham Woods is located in a beautiful office park, right off route 128 in Waltham, MA – just 10 miles from Boston. We are within the corporate headquarters of the Massachusetts Medical Society and offer plentiful free parking.

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Where to find us

860 Winter Street
Waltham, MA 02451
781.434.7499

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