The Conference Center at Waltham Woods is committed to providing a safe environment for our guests and staff. We stand ready to assist you, your attendees and your organization in feeling safe and well taken care of. In conjunction with the Massachusetts Medical Society’s continuing efforts to protect against Covid-19, we ask that all visitors & conference center guests self-attest that they are fully vaccinated against Covid-19. All staff are wearing masks and conference attendees are required to wear masks in common areas when physical distancing is not possible..
The Conference Center at Waltham Woods concept is designed with continuous community break stations that allow attendees to mingle and network. The breaks also allow us to provide a more abundant selection of a greater variety of items with fewer interruptions. Private and upgraded luncheons can be arranged at an additional cost outside of the regular package.
The Conference Center at Waltham Woods has a partnership with several hotels within close proximity. That partnership allows us to meet your housing needs as well as provide you with a superior meeting experience.
The Conference Center at Waltham Woods provides T1 access for presenters. WIFI is available throughout facility.
The Conference Center at Waltham Woods provides Full Day and Half Day Meeting packages. These include meeting room, continuous refreshment breaks, lunch, comprehensive audiovisual, a dedicated conference team, and many other amenities. We also offer a modified package that does not include lunch.
The Conference Center at Waltham Woods provides a Complete Meeting Package that is designed to meet all the needs of meeting attendees. This per person price includes the meeting room, continuous refreshment breaks, lunch, comprehensive audiovisual package, a dedicated conference team, and many other amenities.
We are meeting specialists. Our meeting space is dedicated to the meeting experience and is designed for comfort and success. It’s furnished with ergonomic chairs, solid walls, natural lighting, and individual thermostat controls in each room. The Complete Meeting Package provides unlimited continuous refreshments, including a full Continental Breakfast, luncheon buffet, and afternoon snacks including sweet, salty, and healthy snacks combined with a full array of hot and cold beverages. The package further encompasses audiovisual equipment, including an LCD projector. There are no surprises or a la carte service charges on your bill and our dedicated team works with you all day to assure success.
Our cancellation policy is based on a sliding scale. Cancellation must be made 60 days in advance to avoid any charges.
As soon as you know you need to book space, please contact us. It’s never too early. We’ll do our best to accommodate last minute requests, as well.
The Conference Center at Waltham Woods is located in a beautiful office park, right off route 128 in Waltham, MA. Waltham is just 10 miles from Boston. We are within the corporate headquarters of the Massachusetts Medical Society and offer plentiful free parking. We are also accessible via the MBTA (Massachusetts Bay Transportation Association) public transit system.